Resolution Submission Guide

Guide on Submission of Resolution for ThE 18TH General Assembly (GA18) OF RSPO Members

1. Title: Insert title of the resolution
2. Submitted by [Submission must be from at least THREE (3) of the SEVEN (7) membership sectors]:

   No.	Organisation Name	Membership Sector
   1
   2
   3

   Note: The first three proponents must be from different sectors and subsequent proponents can be from the same sectors as the first three sectors.
3. Background:
   1. Start with an introduction possibly with an inclusive statement that most members can agree on.
   2. State your objective for the resolution.
   3. If needed, define key terms of the resolution (for example, members with oil palm plantation operations will cover other sectors that own and manage oil palm plantations other than grower members).
   4. Identify problem statements based on the following;
      1. Identify requirements or resolutions that already exist. Identify what problems still exist since the passing of the aforementioned resolutions and/or implementation of the requirements. Try to determine to what extent the targeted problems have been solved. Identify what changes and/or improvements have occurred since the implementation of the resolution and/or requirements, or
      2. Identify new problems that are not related to the above (i), or
      3. Identify administrative changes that are required to ensure key documents (e.g. Statutes, Code of Conduct, etc.) are up to date.
4. Proposed resolution
   1. Determine what specific steps/actions must be taken to solve the problem. 
   2. Include a time frame for implementation. 
   3. Depending on the resolution, you may wish to include implications towards membership, certification and others (e.g. country) to support the implementation of the resolution. 
   4. Identify/state the stakeholders (e.g. Board of Governors, members, Secretariat, etc.) addressed by the resolution.
5. Potential benefits
   1. Identify/state potential benefits in adopting and implementing the resolution.
6. Potential risks & mitigation
   1. Identify/state potential risk(s) in adopting and implementing the resolution.
   2. Identify/state how the above potential risk(s) can be mitigated. 
7. Proposed Standing Committee/Working Group/Task Force in overseeing the Resolution
   Determine which committee/working group/task force is responsible for overseeing the implementation of the resolution.
8. Contact information

   No.	Name	Organisation	Email
   1

   Note: To add the main contact(s) of the resolution proponents. Maximum up to seven contacts.
9. References
   Cite RSPO key documents or links to journal/scientific/study papers.