When will the RSPO 18th General Assembly (GA18) be held? GA18 will be held virtually on 2 December 2021 at 8:00 PM (GMT+8).
When can I start registering for GA18? Registration starts on 4 November 2021 and ends on 26 November 2021 at 8:00PM (GMT+8) at https://ga.rspo.org/.
When can I start casting my e-votes? Advance e-voting starts on 4 November 2021 at https://ga.rspo.org/ and closes forty-eight (48) hours before GA18 at 8:00PM (GMT+8) on 30 November 2021. Live e-voting will be carried out during the GA18 meeting.
When can I start submitting resolutions? The call for resolutions submission starts on 16 September 2021 and closes on 7 October 2021 at 5:00 PM (GMT+8).
When can I start submitting nominations for the Board Election? The call for nominations for the Board Election submission starts on 16 September 2021 and closes on 7 October 2021 at 5:00 PM (GMT+8).
RSPO Resolution Forum
What is the RSPO Resolution Forum? The RSPO Resolution Forum is a platform for Ordinary members to discuss resolutions proposed by RSPO members. These resolutions will be tabled at GA18 for voting.
Who can participate in the RSPO Resolution Forum? All Ordinary members registered to vote can participate in the forum to post questions and comments for each of the proposed resolutions.
How can I join the RSPO Resolution Forum? You can join the forum by registering for GA18 at https://ga.rspo.org/. An email with information to access the forum will be sent to you upon registration to attend and vote.
Who is managing the RSPO Resolution Forum? The RSPO Secretariat is responsible for administering the forum and a moderator (resolution proponent) will be appointed to moderate the discussion of each proposed resolution in the forum.
What is the purpose of the RSPO Resolution Forum? The purpose of the forum is to provide an opportunity for members to get clarification and ask questions related to the proposed resolutions.
General Assembly
How do I join GA18? Due to the pandemic, RSPO will be hosting GA18 virtually for its members. You may join the virtual GA18 by registering for the event.
Is GA18 available in other languages? Yes, simultaneous interpretation will be provided at the virtual GA18. Languages available are Bahasa Indonesia, Spanish, Mandarin, Thai and Japanese. The official language to be used at the virtual GA18 is English.
How do I join the virtual GA18 as an observer? All RSPO members in good standing can join the GA18 proceedings as an observer. You may join the virtual GA18 by registering for the event.
Voting
How do members cast their votes during virtual GA18? Voting will be carried out entirely by electronic voting (e-voting). Members can choose to vote live during the virtual GA18, vote in advance of the virtual GA18, or appoint a proxy to vote on behalf during the virtual GA18.
Who can vote? All Ordinary members in good standing have the right to vote. Registration to vote must be done prior to voting.
How do I appoint a proxy? You may appoint a proxy via the GA18 registration website.
Who can be a proxy? You can either appoint the GA Chairperson, a voting member of your own choice or a Board member from the same sector as the proxy holder.
Can I provide voting instructions to the proxy holder? No, you cannot give voting instructions to the proxy holder. By selecting the proxy option, you are giving the proxy holder full discretion to vote on your behalf during the GA.
Do I need to inform the proxy of my choice that I have selected them to be my proxy holder? Yes, you need to inform your proxy holder that you have appointed them to be your proxy holder.
Who will be informing the Chairperson or the Board member that they have been appointed as a proxy holder? The Secretariat is responsible for informing the Chairperson or the Board member that they have been appointed as a proxy holder.
Resolutions Submission
How do I submit a resolution? All submissions must be done via the online form. Please refer to the resolution submission guidelines before submitting a resolution.
Can I submit a resolution after the deadline? Late submissions will not be accepted and the online form will be closed, according to schedule.
What do I need to do if I want to submit a resolution? Resolution submission can be done online via the GA18 website. RSPO will be providing a collaboration opportunity to develop a resolution for Ordinary members who are interested in submitting a resolution. Resolution proponents are requested to inform the RSPO Secretariat of their intentions to submit a resolution in order to access the platform for collaboration with other stakeholders.
Nominations for Board Election
How do I submit a nomination for the Board Election? Submissions must be done via the online form. Board nomination submission guidelines are available online at the GA18 website for viewing and downloading.
Can I submit a nomination for the Board Election after the deadline? Late submissions will not be accepted and the online form will be closed, according to schedule.
Who is eligible to stand for the Board Election? All Ordinary members in good standing are eligible to stand for Board Election, provided that the seat is available for election at the coming GA18.
Who can I nominate to stand for the Board Election? Nomination can be made for either yourself or other Ordinary members from the same membership sector. If you are nominating someone else, please ensure that you have checked with the person and they have agreed to be nominated.
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